Having scheduled payments post based on the actual payment date
Scheduled payments are posted to the accounting system upon creation. This causes issues with reporting and sales tax filing, as we often schedule payments weeks or even months in advance. If a payment fails later, it has already been posted and must be deleted, which creates complications.
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Comments1
cameronbrister
Jul 18, 2025
I agree - the payment should be posted to QBO on the date the payment is scheduled for, not the date that I initiate a “Charge Later” payment in Alternative Payments. In fact, I’d go one step further and suggest that the payment should not be posted in QBO at all until AP actually processes the scheduled payment.
When I look at open AR in QBO, if I’ve scheduled a bunch of “Charge Later” payments in Alternative Payments, it appears that my outstanding AR is much lower than it actually is.
If the payment hasn’t yet been processed - i.e. the CC or ACH charge has been initiated by Alternative Payments, it should not count as having been received (or even scheduled) in QBO.